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New Underwood, South Dakota
......a good place to be!

Minutes September 1, 2010

                          MINUTES OF THE

NEW UNDERWOOD CITY COUNCIL

  

A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on September 1, 2010.  Present were: Mayor White; Councilmember’s: Rikka Buchtel, Jackie Dahlquist, Michael Green, and Joe Whitney.   Also present and late arrivals were: Dir. of Public Works Greg Hall, Finance Officer Meri Jo Anderson, Cris Allen, John & Rhonda Torrey, Tralice Ellis, Bob Hall, John Bale, Larry Graham, Lt. Brubakken, Deputy McPherson, Mike Holloway, Kelly Bessette, and Montgomery Sandal.

 

AGENDA

Moved by Dahlquist second by Whitney to approve the agenda.  Aye: all. Motion

carried.

 

PUBLIC HEARING TRANSFER LIQUOR LICENSES

A public hearing was held on transferring the following liquor licenses from (Saloon #2), Randall & Kathryn Madsen to Montgomery Sandal and Shari Ness, Moe’s Bar & Grill; 415 S. “A” Ave.; Package & Retail Liquor (on & off sale).  Montgomery Sandal addressed the Council and stated they would like to be active members of the community and are willing to listen and learn.  No one presented themselves to voice any objections to this transfer.

 

OPEN BIDS ON SURPLUS PROPERTY AND AWARD

Motion by Green second by Buchtel that since the propane could not be removed from the tanks, a restriction must be placed on the tanks that the propane must be an additional purchase or the winning bidder cannot take possession of the tanks until the propane is used by the city. Aye: all.  Motion carried.  The bids were opened and read.  Motion by Green second by Whitney to award the bids to the following highest bidders:  Generator - Tony Ascrizzi - 1027.83; conduit - Larry Graham - 21.00; doors - Larry Graham - 11.00; 2X4’s - Gary Gilbert - 37.53; 2X6’s 2X4’s 4X4’s - Gary Gilbert - 7.68; Tin Br. & Galvanized - Daryl Anderson - 163.21; steam cleaner - Larry Reishus - 121.20; carpet cleaner – Shane Dahlquist – 11.53; 11 office chairs – Gary Gilbert – 2.50 each; base station & hand held radio – Tony Ascrizzi – 5.21; Safe – Larry Reishus – 101.00; 45 RPM records – Thad Hall – 51.11; drill – Mike Holloway – 30.00; 500 gal. propane tank – Scott Parsons – 405.00; 250 gal. propane tank – Scott Parsons – 205.00; corrugated tin – Randy Johnson – 70.00. Aye: all.  Motion carried.

 

MINUTES                                                                

Moved by Dahlquist second by Buchtel to approve the August 18, 2010 minutes. Aye: all.  Motion carried.

 

FINANCIAL REPORT & BILL LIST                                                                                  

The financial reports, bill-list and vouchers were presented.  Motion by Dahlquist second Buchtel to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

August bills payable September 1, 2010

GENERAL FUND                                                                                        

Salaries – 3545.46; Wellmark (ins.) 2440.90; Merchant Bank (visa charges) – 17.37 (checks) – 86.25; Sam’s Club (SP supplies) – 923.64; McGas (propane) – 1668.00;  IRS – EFTPS (Aug) – 682.97; WREA (Service) – 1493.97; Golden West Service) – 301.00; RC Landfill (dump fees) – 2580.39; SD State Treasurer  ( Sales Tax) – 264.38; Steve’s (fuel) – 457.05; ELAN (recorder; parts; office supplies; shop supplies)  – 846.82; NU Post (publishing) – 223.28; Penn. Co. Highway (fuel) – 568.72; Pool & Spa Center (motor & chemicals) – 95.04; Wall Health Clinic (Hepatitis shot) – 55.00; Great Western Tire (grader tube & repair) – 462.85; RC Medical Center (ins. Employee deductible) – 425.00; Tamara Pier (legal – WRT contract) – 762.50; Godfrey Brake Service (tie rods) – 196.50; BH Ins. (Adding WRT bldg) – 443.00; Midcontinent Testing (pool testing) – 68.00; SDML (Handbook supplements) – 50.00; Betsy Hoffman (clean CC) – 112.50; Meri Jo Anderson (mileage Pierre) – 174.00.  TOTAL: $18944.59.

SPECIAL REVENUE FUND

J & J Asphalt (hot mix) – 1921.80; Steve’s (fuel) – 450.65; FIB (loan payment PWB) – 1878.44; Elan (asphalt remover) – 725.86; Penn. Co. Hwy. Dept. (fuel) – 463.75; S.J. Madsen Trucking (hauling) – 137.80; Hills Material Co. (oil) – 15662.77; Pete Lien & Sons (gravel) – 4273.84.  TOTAL:  $25514.91.

WATER FUND                                                                                             

Salaries – 4533.81; IRS – EFTPS (SS & FWT) – 1263.27; SD Retirement (Aug)- 600.15; WREA (Service) – 895.50;; Northwest Pipe Fittings (plumbing supplies) – 169.24; WRT (part Aug) – 431.84; DSG (meters)- 521.64; Omni-site (alarm) – 23.00; John Bale (mileage Watertown) – 429.20.  TOTAL: $8867.65

 

SEWER FUND

Salaries – 4663.64; FIB (SS & FWT) – 1322.15; SD Retirement (Aug) – 601.38; WREA (service) – 81.26; Wellmark (ins) – 488.18; Alltel (service) – 110.67; Omni-Site, Inc. (alarm)  – 23.00; SD Public Utilities Commission (locate tickets) – 21.47. TOTAL: $7311.75

 

RADIUM REMOVAL

Motion by Green second by Dahlquist to approve the final payment in the amount of $3,770.00 to SECO.  Roll call vote.  Aye:  Buchtel, Dahlquist, Green, and Whitney.  Nay: none.  Motion carried.

 

SDML CONFERENCE

The SDML annual conference will be in Rapid City this year. Councilors Buchtel, Dahlquist, Green and City Staff will attend.

 

TRANSFER

Motion by Green second by Whitney to transfer from General:  $25,000.00 to Sewer and $15,000.00 to Water.  Roll call vote. Aye:  Buchtel, Dahlquist, Green, and Whitney.  Nay: none.  Motion carried.

 

PUBLIC WORKS

Dir. of Public Works presented his written report.  Public Works staff have been chip sealing, patching, garbage, reading monthly meters, signage, pulling lift station pump, and reset alarms.

 

LAW ENFORCEMENT

Deputy McPherson presented his written monthly report.  He and GFP’s will be holding a hunters safety course at the Community Center September 27-30.

 

SAMI JO SWIMMING POOL

The aquatic director reported the swimming pool will close on Labor Day and they will begin pumping it out on the following Tuesday.

 

2011 BUDGET ORDINANCE NUMBER 10-07

The finance officer presented the 2011 Budget, whereupon Ordinance Number 10-07 received its first reading. Motion by Whitney second by Dahlquist to approve the first reading.   Roll call vote. Aye:  Buchtel, Dahlquist, Green, and Whitney.  Nay: none.  Motion carried.

 

LIQUOR LICENSE TRANSFER

From Randall & Kathryn Madsen, Saloon Number 2 to Montgomery Sandal & Shari Ness; 415 S. “A” Ave.; Lots 5-7 Blk 2 Org. Twn.; Package & retail (on-off sale).  Motion by Green second by Dahlquist to approve the transfer of this liquor license for the year 2010, since no one presented themselves to voice any objections.  Aye: all.  Motion carried.

 

BANKING SERVICES

The Finance Officer presented the comparable interest rate from other banks.  A lengthy discussion followed that included the best interest rates, home town bank, and a lack of willingness to provide prompt service during an emergency.  Motion by Green, second by Buchtel to invest $100,000.00 from savings into a CD at a banking institution that gives us the best interest rate. Roll call vote.  Aye:  Buchtel, Dahlquist, Green, and Whitney.  Nay: none.  Motion carried.

Resolution Number 10-06 was introduced.

 

RESOLUTION NUMBER 10-06

 

A RESOLUTION PERTAINING TO THE INVESTMENT OF LOCAL MUNICIPAL FUNDS.

 

WHEREAS, the nature of tax and other revenue collections are such that cash on deposit periodically exceeds the requirement for current expenditures, and

WHEREAS, if it is in the best interest of the City to invest these positive cash flow funds to provide the best yield and liquidity and insure that the principal invested is protected from loss, and

WHEREAS, SDCL 9-22-15 and SDCL 4-5-8 requires that all investment transactions shall be by resolution of the governing body, and

WHEREAS SDCL 4-5-8 further provides the governing board may, by resolution, establish investment policies to be followed by the Finance Officer, and

NOW, THEREFORE, BE IT RESOLVED that the City Finance Officer is hereby authorized and directed to invest such idle funds individually or by pooling cash resources on interest bearing certificates, time deposits, insured by FDIC, FSLIC, or NDUA, or other insured institutional issues as authorized by SDCL.

 

Dated this 1st day of September, 2010.

                                                Benita R. White, Mayor

 

Meri Jo Anderson, Finance Officer

 

Motion by Green, second by Buchtel to approve Resolution Number 10-06.  Roll call vote. Aye:  Buchtel, Dahlquist, Green, and Whitney.  Nay: none.  Motion carried.

 

 

ADDING POULTRY TO THE LIVESTOCK ORDINANCE

Amending ARTICLE VII Nuisances to add the word poultry to distinguish that it is a non-domestic animal was introduced.  A member of the audience felt that poultry can be a domestic animal.  Discussion followed with this issue being tabled until the next meeting.

 

AMENDING THE MOBILE HOME PARKS ORDINANCE

Currently there are no restrictions on the types of mobile homes that can be allowed in mobile home parks.  Concerns have been expressed that older mobile homes can move into mobile home parks, no matter the condition.  This ordinance was tabled until more definitive regulations can be acquired.

 

BUILDING PERMITS

BP#10-15; Rebecca Freeman; 417 S. Janklow Ave; move on mobile home

BP#10-16; Michelle Swallow; 512 S. “C” Ave.; move on mobile home, storage shed

Temporary fence at 102 S. “C” Ave.

Motion by Dahlquist second by Green to approve permits #10-15 & 16.  Aye: all.  Motion carried.

The Council felt the temporary fence as a dog kennel did not need a permit.                                                                     

 

Other items discussed:

1.      Liquor Ordinance tabled.

2.      The Council agreed that if the Labor Day Committee wanted to sell centennial merchandise they could, but the monies will remain in the City coffers, not with them, since the product is all owned by the City.  Accounting fundamentals need to be followed.

3.      Kelly Bessette requested he be on the agenda at the next meeting to discuss rezoning his lot to agricultural.

 

Being no further business the Mayor adjourned the meeting at 7:15 p.m.

 

 

 

 

(Seal)  Meri Jo Anderson, Finance Officer




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