MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL
A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on January 16, 2013. Present were: Mayor Jack Trullinger, Council member’s: Rikka Buchtel, Laurie Holloway, and Joe Whitney. Absent: Sheila White. Also present: Finance Officer Meri Jo Anderson, Dir. of Public Works John Bale, Cris Allen, Dianne Trullinger, Kathy Trullinger, Monty Sandal, and Danny Hall. The meeting was called to order by Mayor Trullinger.
Motion by Buchtel second by Holloway to approve the amended agenda. Aye: all. Motion carried.
Moved by Whitney second by Buchtel to approve the January 2, 2013 minutes as presented. Aye: all. Motion carried.
OVERDUE UTILITY BILLS
The Finance Officer reported that the delinquent total on utilities at the end of the year is $24,591.34. The Council agreed that we need to run the utility department more like other businesses do, so letters will be sent to the 85 delinquent customers informing them that they must pay their bill every month, plus some on the old bill or their water will be shut off the last Wednesday of the month without notice. This letter will also be posted around the city.
MEETING DATE CHANGE
Due to Municipal Day in Pierre the first meeting in February will be Monday February 4, 2012.
ROPING CLUB SEWER AND BUILDING PERMIT
Danny Hall and Monte Sandal, representing the Roping Club, spoke to the Council about the new building to the east of the arena and hooking onto City sewer versus septic tank. The Club requested help from the city for the project, whichever way they go and waiving the availability/hook-up fee. After discussion about the best way to proceed with the sewer the Council requested actual dollar figures and detailed plans on city sewer versus septic system. They will be presented at the next Council meeting the 4th. Motion by Buchtel second by Holloway to table the building permit. Aye: all. Motion carried.
SL#13-01; Moe’s; Community Center; February 23, 2013. Moved by Buchtel second by Whitney to approve this license. Aye: all. Motion carried.
SP#13-03; First Interstate Bank; February 28, 2013. Moved by Buchtel second by Holloway to approve this permit. Aye: all. Motion carried.
WHITE RESIGNATION & FILL VACANCY
Motion by Buchtel second by Whitney to accept the resignation of Sheila White as Ward 2 Councilor, since she has moved out of the area. Aye: all. Motion carried. The Mayor and Council thanked Sheila for her service to the community.
The Mayor reported that Bob Hall had come forward and said he would fill the vacancy until the next election if no one else was interested, and also Kathy Trullinger was in attendance and has expressed an interest in filling the vacancy. The Council reported they had not found anyone to fill the vacancy, therefore it was moved by Buchtel second by Whitney to appoint Kathy Trullinger to fill this vacancy. Roll call vote. Aye: Buchtel, Holloway, and Whitney. Nay: none. Motion carried. Whereupon Mayor Trullinger administered the oath of office to newly appointed Councilor from Ward 2 Kathy Trullinger.
GARBAGE TRUCK BREAKDOWN
The garbage truck blew out two cylinders and repairs could amount to approximately $25,000.00. The City of Rapid City has graciously loaned us a truck, and paperwork is being drawn up on the agreement. The City has set aside $30,000.00 to purchase a newer truck in 2013. Mr. Bale explained that he would like to get an automated side load garbage truck this time, since he feels the dumpsters are in need of costly repairs and we have invested money in totes already. He explained we can purchase a few larger totes for business that could be accommodated by this new truck. The Council agreed that it is time to update our garbage program. The Mayor reminded the Council that garbage rates will have to increase, as tipping fees and materials have increased. Also he requested they think about charging by volume instead of per household. The Council would like cost comparisons for garbage service from other municipalities, cost of used trucks, e-mails sent to other governmental entities on the availability of a side load truck for sale, and have this information for the next meeting.
Other items discussed:
1. The governmental funds sheets for the year were presented.
2. Due to Martin Luther King Day all garbage will be picked up on Tuesday.
3. Registration for legislative day will be sent in for the Council & staff.
4. Notice of vacancy has been posted and published.
5. The Mayor checked on yield sign light and Tony is working out the bugs in it.
6. The Public Works staff will attend classes Feb. 11, 13, & 14.
7. Traffic signs have been purchased and are being replaced.
8. Lift station working fine.
Being no further business Mayor Trullinger adjourned the meeting at 7:15 p.m.
(Seal) Meri Jo Anderson, Finance Officer