New Underwood, South Dakota

......a good place to be!

Minutes July 2, 2008

MINUTES OF THE

NEW UNDERWOOD CITY COUNCIL

 

A regular meeting of the New Underwood City Council was held on July 2, 2008 at 6:00 p.m. in the Community Center.  Present were: Mayor Benita White, Councilmembers: Michael Green, Tyler Richter, John Torrey, and Jack Trullinger.  Also present:  Fin. Officer Meri Jo Anderson, Dir. Public Works Greg Hall, Tralice Ellis, Cris, Keira, Sidney, & Summer Allen, Lt. Brubakken, Tony Ascrizzi, and Charles Schaaf. 

 

AGENDA

Moved by Green second by Richter to approve the amended agenda.  Aye: all. Motion carried.

 

MINUTES                                                               

Moved by Torrey second by Trullinger to approve the June 18, 2008 minutes with the following correction:  under other items discussed #5 needed reworded to read Councilman Torrey reminded public works that the drainage ditch between his house and Janklow Ave. needs reshaped.  Aye:  all.  Motion carried.   

 

FINANCIAL REPORT & BILLIST                                                                                   

The Finance Officer presented the financial reports, bill-list and vouchers.  Motion by Torrey second by Trullinger to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

June bills payable July 2, 2008

GENERAL FUND                                                                                        

Salaries – 2440.39; Cristina Allen (mileage) – 117.50; Tralice A. Ellis (mileage) – 150.00; Meri Jo Anderson (2nd qtr. Mileage) – 295.00; Govt. Human Resource Ass’n (reg. fee) – 70.00; Gov’t Finance Officer’s Ass’n. (reg fee) – 150.00; Dept. of Revenue (malt bev. Lic) – 250.00; NU School (Library) – 1000.00; Sam’s Club (concessions) – 267.75; Clark Printing (centennial books) – 3159.40; Dianne Trullinger (2nd qtr Cleaning CH) – 210.00; First Western Bank ( SS, FWT) – 455.80; WREA (Service) – 1287.68; Golden West (Service) – 381.87; SD State Treasurer  ( Sales Tax) – 174.54; RC Landfill (Dump Fees) – 2717.31; Dakota Care ( Insurance) – 605.54; Penn. Co. Hwy Dept. ( Fuel Usage) – 1026.76; ELAN (SP – paint, solar pills, concessions; lawnmower; office supplies) – 793.01; New Underwood Post (Publishing) – 291.07; DSG (culverts) – 181.48; Ace Hardware (SP paint stripper, remover) – 97.39; Great Western Tire (tires for blade) – 221.90; SD Unemployment Ins. (2nd qtr) – 53.22; Dakota Business Center (office supplies) – 14.15; McGas Propane (SP, PW) – 1525.90; Sturgis Tile (PW shop) – 280.00; Pool & Spa (chemicals) – 1081.53; Central States Fairgrounds (centennial – rent stage) – 180.00; City of Rapid city (Centennial – dep. & rent bleachers) – 750.00; Uncle Monkey’s Melodrama (centennial ½ fee) – 1500.00; Kristi Lemke (CC cleaning) – 186.00.  TOTAL: $21915.19.

SPECIAL REVENUE FUND

FWB (loan payment PWB) – 1878.44.  TOTAL:  $1878.44

WATER FUND                                                                                             

Salaries – 4242.93; Tralice Ellis (mileage) – 100.00; FWB (SS & FWT) – 1142.13; SD Retirement (June) – 669.84; WREA (Service)– 698.09; Dakota Care (ins) – 1512.06; McGas Propane (WH0 – 348.50; Taylor Drilling (motor & pump, labor well #1) – 13206.95; Midcontinent (tests) -32.00; Energy Labs (tests) – 210.00; Paul’s Electric (motor saver well #1) – 1068.08.  TOTAL: $23230.58. 

SEWER FUND                                                                                             

Salaries – 3813.77; FWB (SS & FWT) – 1014.12; SD Retirement ( June) – 536.38; WREA (Service) – 109.49; DSG (pump) – 2766.53; Elan (pump) – 119.67; Northwest Pipe Fittings (parts) – 55.01; Alltel (Service) – 115.64; Van Diest Supply (mosquito briquettes) – 620.40; Omni Site (alarms) – 40.00.   TOTAL: $9191.01.

 

PROPANE CONTRACT

After discussion it was moved by Richter second by Torrey to purchase 2,000 gallons of propane at the set contract price of $2.25 a gallon.  Aye: all.  Motion carried. 

 

RESOLUTION NUMBER 08-06

Resolution Number 08-06 was introduced.

 

RESOLUTION NUMBER 08-06

 

WHEREAS the City of New Underwood is requesting a grant from the Dept. of Agriculture to help pay the costs of a tree planting program, and

 

WHEREAS a city official must be designated to sign any and all documents necessary to apply for this grant, and

 

NOW THEREFORE BE IT RESOLVED by the New Underwood City Council that the Mayor, Benita R. White be designated to sign any and all documents necessary to obtain this grant.

 

Dated this 2nd day of July, 2008

 

(seal)                                                                                        Benita R. White, Mayor

                                                                                               

Meri Jo Anderson, Finance Officer

 

 Motion by Richter second by Torrey to approve Resolution Number 08-06.  Roll call vote.  Aye:  Green, Richter, Torrey, and Trullinger.  Nay: none.  Motion carried.

 

WATER STORAGE TANK CLEANED

Liquid Engineering cleaned the water storage tank this week.  Tank is in good shape with minute rusting.  The Council agreed this bill be paid immediately upon receipt to save the 2% discount.

 

LAW ENFORCEMENT

Lt. Brubakken presented the written monthly report.  The Mayor explained that the Sheriff’s Dept. could look at the City web site for City Ordinances.

Fireworks are allowed only on the 4th of July, if citizens hear fireworks being shot off prior to the 4th they should call the Sheriff’s Dept.  

 

AQUATIC DIRECTOR

Cris Allen reported the small leaks from the propane tank have been repaired and it may be the heater that has a leak.  Attendance has been up at the pool and things are going good.

 

RADIOLOGICAL

The latest radiological test passed for this quarter.  The Dir. of Public Works attended a meeting in Pierre Thursday to answer any questions the state may have had on our application to get on the State Water Facilities Plan.  He reported the meeting went well and we have enough points to move to the top of the list.  A letter was received today from DENR confirming that our Water Treatment Project is now on the State Water Facilities Plan. Whereupon Resolution Number 08-07 was introduced.

 

RESOLUTION NUMBER 08-07

 

WHEREAS the City of New Underwood has deemed it necessary to find viable solutions to deal with the borderline radiological readings on Well #2 in the past few years, and

 

WHEREAS the removal of the radiological material is the viable solution that the New Underwood City Council has chosen, and

 

WHEREAS the City of New Underwood has gotten this Water Treatment Project on the 2008 State Water Facilities Plan, and

 

WHEREAS the City of New Underwood must proceed with funding options through CDBG grant monies and SRF loans, and

 

WHEREAS the Black Hills Council of Local Governments has the expertise to prepare the grant and loan applications, and

 

NOW THEREFORE BE IT RESOLVED by the New Underwood City Council that the Mayor and/or Finance Officer, be designated to sign any and all documents necessary and to perform any additional tasks necessary to secure funding for the City of New Underwood’s Water Treatment Project and to hire the Black Hills Council of Local Governments to aid in preparing the grant and loan applications.

 

 

Dated July 2, 2008

                                                                                                 Benita R. White, Mayor

(seal)

 

Meri Jo Anderson, Finance Officer

 

Motion by Richter second by Green to approve Resolution Number 08-07.  Roll call vote.  Aye:  Green, Richter, Torrey, and Trullinger.  Nay: none.  Motion carried.

 

WRT can start the pilot program for testing for the radiological and the solutions on how much filtering will be needed to treat well #2 for radiological removal.  The tests will cost $4,107.00.  Motion by Richter second by Torrey to approve this expenditure and get started on this.  Roll call vote.  Aye:  Green, Richter, Torrey, and Trullinger.  Nay: none.  Motion carried.

 

 

 

 

LIFT STATION

The quote on the electrical work at the lift station was received from Paul’s electric for $3,008.73.  Discussion followed on the necessity of this upgrade.  Motion by Trullinger second by Richter to approve this work be done.  Aye: all.  Motion carried. 

 

WATER, SEWER, GARBAGE RATE INCREASES

The water rate was last increased in 1995, the sewer rate was 1983, and the garbage rate was 2000.  The operating costs are no longer being met by the current revenues.  The Finance Officer will prepare a cost analysis and find what amount of increase will be needed to cover current and future operations, keeping in mind that we must be at the state average for fees in order to get any future funding.

 

TRANSFER

Motion by Trullinger second by Richter to transfer $20,000.00 from general fund to the water fund to cover unexpected cost overruns.  Aye: all.  Motion carried.

 

CENTENNIAL

Tralice Ellis reported that the final plans are being completed for the celebration.  We have received $4,000.00 in sponsorship monies so far.  A list of the sponsors and amounts will be prepared. 

 

AWARD BID ON CONCRETE

Sealed bids on the concrete work for the public works shop were opened at the June 18, 2008 meeting: Loren Doyle Concrete – $39,642.54; Tines Construction – $23,702.00;

Simon Contractors –  $41,500.00.  This bid could not be awarded at the last meeting, since one of the Councilman voted nay.  Motion by Richter second by Green to award the bid to the lowest bidder Tines Construction.  Roll call vote.  Aye:  Green, Richter, and Trullinger.  Nay:  Torrey.  Motion carried.  (Councilman Torrey felt that the specifications for the concrete should be six inches thick instead of five and one half inches thick, which the other three councilmen did not agree with.)

 

AMBULANCE FUNDING

At the June 18 meeting Randy Madsen and Laurie Holloway requested funding of $500.00 per quarter from the City to help with operation costs. The motion to approve this request did not pass, since the full council was not present and one Councilman abstained.  Last week Pennington County cut the New Underwood Ambulance out of the County Budget.  Since none of the ambulance personnel could attend the County Commissioners meeting this week, the Finance Officer attended the meeting on Tuesday and requested the New Underwood Ambulance be put back in the County Budget.  This request was granted.  It was again moved by Richter second by Green to give the ambulance department $500.00 a quarter for one year, contingent on Pennington County matching this amount, and the filing of the ambulance department’s annual income & expenditures, for our auditors.  Roll call vote.  Aye:  Green, Richter, & Trullinger.  Nay: none.  Abstain: Torrey. Torrey felt that since he is a member of the ambulance department this was a conflict of interest for him.  Councilman Trullinger did not feel it was a conflict of interest for him, since he does not monetarily gain from being on the ambulance, and he feels the health and safety of the citizens is part of his job as a councilman.

 

 

BUILDING PERMITS

BP#08-17; Scott & Jessica Schauer; 104 S. “C”; Move on

     #08-18; Martin Printz; 16079 Hwy 1416; demolish mobile home

     #08-19; Todd Bushie; 201 S. Janklow; storage shed

It was moved by Richter second by Torrey to approve permits 08-17 thru 08-19.  Aye: all.  Motion carried.

 

SPIKING PERMIT

SP#08-08; Tralice Ellis; July 26, 2008 

Moved by Richter second by Green to approve this spiking permit.  Aye: all.  Motion carried.

 

OTHER ITEMS DISCUSSED:

  1. Nuisance Ordinance tabled.    
  2. A letter & bill was sent to an individual who illegally dumped at the City Dump.  The Council agreed this bill must be paid. 
  3. None of the Council can attend the elected officials workshop. 
  4. Community Center doors were tabled until the Dir. of Public Works can look at the quotes. 
  5. Public Works will spray for mosquitoes tomorrow if weather allows.  This spray only kills adult mosquitoes.
  6. The asbestos at the old City Hall building.
  7. Flood ditch is mowed.
  8. Power washer in 1909 budget.
  9. Letters on lawn mowing will be sent to two individuals.

 

Being no further business the Mayor adjourned the meeting at 7:30 p.m.

 

 

(Seal)  Meri Jo Anderson, Finance Officer