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New Underwood, South Dakota
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Minutes
The minutes for City Council meetings are listed here within one week of the meeting date.  Check back often for updates!
Minutes February 15, 2018
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL

 

A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on February 15, 2018. Present were: Mayor Jack Trullinger, Councilmembers: Larry Graham, Karin Shoemaker, and Kathy Trullinger. Absent: Teresa Gossard. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Dir. of Public Works Tim Hall, Deputy Jones and Dianne Trullinger. The meeting was called to order by Mayor Trullinger.

 

AGENDA

Motion by K. Trullinger second by Graham to approve the agenda. Aye: all. Motion carried.

 

MINUTES

Moved by Graham second by Shoemaker to approve the February 1, 2018 minutes.

Aye: all. Motion carried.

 

PUBLIC WORKS

  • Sheehan plans to bring the pay loader to be used for 2 days to make sure it will be suitable. (The Director of Public Works went to Huron to check on another pay loader, but is leaning towards this one.)
  • The shut off at 111 N. C Ave has been blocked with something metallic. It may be necessary to dig it up to clean it out.

 

 

LAW ENFORCEMENT

The monthly report was presented. Discussion concerning theft at a shop outside of city limits.

 

 

RESOLUTION #18-03

Mayor Trullinger introduced Resolution #18-03 

 

RESOLUTION NUMBER 18-03

 

WHEREAS the Council of the City of New Underwood had agreed to donate to the New Underwood School monies to pay for the repair of the tennis court per motion made on January 3, 2018 and

 

WHEREAS the New Underwood School had the following Agreement drawn up

 

AGREEMENT

 

            This Agreement made and entered into this ____ day of ______________, 2018, by and betweenThe New Underwood School District #51-3, New Underwood South Dakota, hereinafter referred to as District and the City of New Underwood, South Dakota, a municipal corporation, hereinafter referred to as City.

            WHEREAS, District owns an 80 foot by 40 foot concrete slab upon which a basketball court is located, at the corner of South Madison Avenue and East Ash Street in New Underwood, South Dakota; and

            WHEREAS, District wishes to replace said concrete slab so that the same is more acceptable and more conducive to use by students and the public; and

            WHEREAS, the City wishes to participate in the replacement of said concrete slab for the benefit of the youth and citizens of the City of New Underwood;

            NOW, THEREFORE, in consideration of the mutual covenants and promises contained here, the parties agree as follows:

  1. That District will assume the cost of the materials necessary for replacement of the 80 foot by 40 foot concrete slab for the basketball court located in the City of New Underwood as stated hereinabove.

  2. That labor for the slab replacement project will be provided by Bill Tines, and his grandson, Shay Huether, in conjunction with said Shay Huether’s senior project.

  3. That City will provide up to $3,500.00 for the cost of materials for the slab replacement, matching up to that amount paid by District.

  4. The parties agree that donations may be solicited and forthcoming for the total cost of the slab replacement and that any contributions received shall be equally divided between District and City to offset the contribution provided by each.

               IN WITNESS WHEREOF, the parties hereto have set their hands the day and year first above written.

    CITY OF NEW UNDERWOOD                                NEW UNDERWOOD SCHOOL DISTRICT

     

    By: ____________________________________      By: ______________________________

     

    Its: ____________________________________       Its:        Board Chairman                                  

     

    NOW THEREFORE BE IT RESOLVED by the New Underwood City Council that Mayor, Jack Trullinger be designated to sign this Agreement.

     

    Dated this 15th day of February, 2018

     

    (seal)                                                                                                Jack Trullinger, Mayor

          

    Kristi Pritzkau, Finance Officer

     

    Motion by Shoemaker second by K. Trullinger to approve Resolution Number 18-03 as presented. Roll call vote. Aye: Graham, Shoemaker, and K. Trullinger. Nay: None. Motion carried.

     

    EQUALIZATION MEETING

    The Equalization meeting will be held March 19th, 2018. Graham, Shoemaker and K. Trullinger all plan on attending the meeting. The appointments, if any, will start at 4:00 p.m.

     

    OTHER ITEMS DISCUSSED:

  1. Governmental fund sheets and yearly comparisons were presented.
  2. The Black Hills Mayor’s Meeting will be held in New Underwood on Feb. 22, 2018 at noon as we traded dates with Deadwood for the November meeting.
  3. The Mayor informed the Council that a check was received for partial payment for an overdue bill. He stated that check is also being returned as full payment is still required to become compliant.          
  4. The Pool Manager is waiting for more lifeguard applications and plans to go to the New Underwood School in March to inform students of the requirements of the job. The Council stated it isn’t necessary to go out of town to look for applicants.
  5. A rural garbage customer had inquired as to getting a dumpster at their residence. It was reported that the City’s insurance does not allow us to pick up garbage outside of city limits.
  6. White Owl is trying to improve their Community Center and is looking for donations from local communities. The Council specified the monies that they do have available for donations have already been committed and are to be used within the city, although the Council wishes them good luck with their project.

 

Being no further business Mayor Trullinger adjourned the meeting at 6:35 P.M.

 

 

 

(Seal) Kristi Pritzkau, Finance Officer     

Minutes February 1, 2018
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL

 

A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on February 1, 2018. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, and Kathy Trullinger. Absent: Shoemaker. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, and Dir. of Public Works Tim Hall. The meeting was called to order by Mayor Trullinger.

AGENDA

Motion by Graham second by K. Trullinger to approve the agenda. Aye: all. Motion carried.

 

MINUTES

Moved by K. Trullinger second by Gossard to approve the January 25, 2018 minutes as presented. Aye: all. Motion carried. 

 

FINANCIAL REPORT & BILL LIST                                                                                  

The financial reports, bill-list, monthly revenue, savings sheets and vouchers were presented. Moved by K. Trullinger second by Graham to approve the financial reports and the following warrants as presented.  Aye: all.  Motion carried.  

January bills payable February 1, 2018

GENERAL FUND                                                                                                                

SD Unemployment tax (4th qtr) – 30.49; First Data (visa charges) – 70.13; City of Rapid City – 1308.62; SD Public Assurance Alliance – 9903.15; SDML – 175.00; Whisler Bearing Co. – 48.78; Salaries – Mayor– 361.75; Cleaners –105.13; WREA (Service) –2187.55; Golden West  (Service) –52.40; NU Post (publishing) –194.09; SD State Treasurer  (Jan. Sales Tax) –476.72; Grimm’s Pump (filter) – 10.20; Keiffer Sanitation (dump fees) -160.00; Interstate (battery) – 151.70; McGas (propane CH) – 291.46; MasterCard (office supplies, ink cartridges,) –298.46; Menards (shop supplies) - 8.98; GovOffice (web service contract) – 425.00; Titan Machinery (latch) – 7.09; BJ’s (diesel, tea) – 27.07; SD One Call (qtr message fees) – 14.70; Penn. Co. Sheriff Dept. (1st qtr enforcement contract) – 12001.25; Bangs McCullen Law Firm (fees) – 1224.75; Onsolve (Code RED fees) – 1500.00; JJ’s Engraving & Sales (name tag and plate) – 22.50; Dennis Johnson (fan motors, repair, labor) – 1977.04; IRS-EFTPS – 203.25; C.O.R.E. (donation) – 200.00; Meri Jo Anderson – (fin. consult) – 2024.00. TOTAL: $35,461.26

WATER FUND                                                                                                                     

Finance Office –3101.94; Public Works – 4324.50; US Bank (SRF loan) – 1693.16; SDRS (retirement plan) –1022.40; IRS (SS & FWT) –2469.42; HPSD –1650.09; WREA (Service) – 867.85; Aflac (ins.) –114.66; WRT (radium removal charge) – 2142.00; Omni Site (alarm) – 25.00; Midcontinent (qtr water tests) – 71.00; Hawkins (chemical) – 416.81. TOTAL: $17,898.83

SEWER FUND

WREA (service) –102.31; Mastercard – 4.00; Omni-Site, Inc. (alarm) – 25.00. TOTAL: $131.31.

 

DIRECTOR OF PUBLIC WORKS

There was a call about a sewer back up, they sewer jetted three mains, found none that were plugged. They put degreaser in the line as some grease was found.

 

LAW ENFORCEMENT

The monthly report was presented.

 

MAYOR

Dog barking issue was investigated and not substantiated. No action has been taken at this time.

 

COMMUNITY CENTER

Moved by Graham, second by Gossard to approve the purchase of the floor scrubber and cleaning solution for a maximum of $3,000. The geothermal to the Community Center needs a new pump and pressure release valve in the well. It has been quoted at under $1,000 to replace. Moved by Graham second by Gossard to approve these repairs. Aye, all. Motion carried

 

PAY LOADER

Public Works Director stated the need for a loader for adding rip-rap to the lagoon, chip sealing the streets, and snow removal, etc. Moved by Graham, second by K. Trullinger to approve $17,000 towards the purchase of a loader, using his discretion as to which one, $8,000 from Special Revenue Fund, $9,000 from Capital Outlay (PU money).  Roll call vote. Aye: Gossard, Graham, and K. Trullinger. Nay: none. Motion carried.

 

OTHER ITEMS DISCUSSED:

  1. Mayor and all Council have been added to Legislative update list.

 

 

Being no further business Mayor Trullinger adjourned the meeting at 6:24 p.m.

 

 

(Seal) Kristi Pritzkau, Finance Officer 

 

 

 

Minutes January 25, 2018
MINUTES OF THE
NEW UNDERWOOD CITY COUNCIL

 

A regular meeting of the New Underwood City Council was held at 6:00 p.m. at the Community Center on January 25, 2018. Present were: Mayor Jack Trullinger, Councilmembers: Teresa Gossard, Larry Graham, Karin Shoemaker, and Kathy Trullinger. Also present: Meri Jo Anderson, Finance Director, Kristi Pritzkau, Finance Officer, Dir. of Public Works Tim Hall, Wes Flint, Randy Madsen, George Seiler, Rick McPherson, and James Bialota. The meeting was called to order by Mayor Trullinger.

 

PUBLIC HEARING

A public hearing to receive input on an appeal for an abatement notice; clean up property; 513 S. A Ave. Mr. Bialota informed the Council that he plans on either refurbishing or demolishing the building and cleaning it up. This will be determined once he is allowed on the property after the 60 day waiting period, which should start January 31, 2018. It was recommended by some that the building be demolished as it is an eyesore.

 

AGENDA

Motion by Gossard second by Shoemaker to approve the agenda. Aye: all. Motion carried.

 

MINUTES

Moved by K. Trullinger second by Shoemaker to approve the January 3, 2018 minutes with the following corrections; Add:

MEETING DATE CHANGE

Due to one of the Councilors having a scheduling conflict it was moved by Gossard second by Shoemaker to change the Council meeting dates to Thursdays through April 5, 2018, and to approve the minutes of the Special Meeting; The City Christmas party was held in Deadwood January 14, 2018, no city business was discussed. 

Aye: all. Motion carried.

 

SCHOOL TENNIS COURT RESURFACING

George Seiler was present to inform the Council the school plans to resurface the basketball court with a 40 x 80 concrete surface as it is going to be such a great deal, with labor donated by Bill Tines and discounted cement. The Lions Club plans to donate $2,000 which will lower the amount the City will need to donate. The Council did not feel a special meeting with the School Board was necessary as they had made a motion stating the City will match whatever the school puts into the project, up to $3,500. The concrete from the basketball court cannot be taken to the dump. Graham has a place to put the rubble and Tim Hall has volunteered to haul it. Moved by Gossard second by Shoemaker to allow the use of the City truck to haul this material. Aye: all. Motion carried. Moved by Shoemaker second by Gossard to donate EZ Street to the school to fill jagged edges. Aye: all. Motion carried.

 

 

PUBLIC WORKS

  • There have been four water meters replaced recently due to frozen lines, which the City will cover the cost of, but if a second meter needs to be replaced, the property owner is responsible for the cost.
  • Two fan motors in the Community Center furnace and a pipe that was leaking were replaced. Dennis Johnson, who originally installed the units, found a red substance in the pipe and has sent it for testing to determine the origin. Those results are not in yet. They may need to run some chemical through the lines to clean them. The pump in the geothermal well was pulled and cleaned as the unit showed low pressure warning, further repairs are being considered.

 

 

MUNICIPAL LEGISLATIVE DAY PIERRE

Municipal Legislative Day will be in Pierre February 6 & 7, 2018. All of the Councilor’s except Gossard, plan on attending, so this will be considered a special meeting, with no official city business being conducted.

 

513 A AVE. APPEAL

After receiving citizen input at the hearing it was moved by Graham second by Gossard to wait 60 days to decide what action to take on the property at 513 A Ave. Aye: Graham, K. Trullinger, Nay: Gossard, Shoemaker, Mayor Trullinger broke the tie voting Nay, motion did not pass. Moved by Gossard second by Shoemaker to wait 90 days from Mr. Bialota’s date of possession January 31, 2018 to review what action to take if any. Aye: all. Motion carried. It was clarified that this is a commercial property and will not be rezoned residential.

 

2018 ELECTION

The 2018 election, if needed, is set for April 10, 2018. The vacancy notice has been posted and will be published as required by SDCL. Mayor Trullinger, Councilors Gossard and Shoemaker terms are up. Circulating of petitions may begin January 26th, 2018.

 

CAMPERS ON MOBILE HOME LOTS

The question was put to the Council on whether to allow campers on mobile home lots during the week of the rally. Moved by Graham second by K. Trullinger to deny this as the City Ordinances do not allow this. Aye: all. Motion carried.

 

RESOLUTION NUMBER 18-02

Resolution #18-02 was introduced.

RESOLUTION NUMBER 18-02

 

WHEREAS, the City of New Underwood has evaluated the rising costs of providing garbage to its citizens, and

 

WHEREAS, the City Council sees the need to establish a price rate for 300 gallon totes and 450 gallon totes, and

 

WHEREAS, the Common Council may make rate changes to the ordinance by resolution, and

 

NOW THEREFORE BE IT RESOLVED that the following rates will be effective on March 1, 2018, which are due and payable April 1, 2018:

 

Garbage: (prices include sales tax)

Commercial – $44.00 a month per 300 gallon tote and $66.00 a month per 450 gallon tote

 

 

Dated January 25, 2018

 

(seal)                                                                                                    Jack W. Trullinger, Mayor

 

 

 

Kristi Pritzkau, Finance Officer                                

Moved by Gossard, second by Shoemaker to approve Resolution Number 18-02. Roll call vote. Aye: Gossard, Graham, Shoemaker, and Trullinger.  Nay: none.  Motion carried.

 

C.O.R.E.

Rick McPherson requested volunteers and a donation for C.O.R.E. (freshman impact) program. The program will be at the Douglas school May 19, 2018.  Some of the Council volunteered to help.  Moved by Graham, second by K. Trullinger to donate $200.00. Aye: all. Motion carried.

 

SPIKING PERMIT

Spiking permit #18-01; American Legion; Super Bowl party; February 4, 2018. Moved by Gossard, second by Shoemaker to approve this permit. Aye: all. Motion carried.

 

SPECIAL LICENSE

Special License #18-01; Moe’s; Rodeo Club Steak Dinner and Dance; March 16, 2018. Moved by Gossard second by K. Trullinger to approve this license. Aye: all. Motion carried.

 

 

 OTHER ITEMS DISCUSSED:

  1. Governmental fund sheets were presented.
  2. Rooms are reserved at Americinn for all attending Legislative Day in Pierre February 6, 2018.
  3. Street light at Hwy 1416 and Madison is working properly.
  4. The Mayor and Council would like to be added to the Legislative Update email list.
  5. A complaint was received about a barking dog. This will be researched and a letter of abatement will be sent out.
  6. A letter was sent informing a landowner that a curb stop on the property needs to be repaired/replaced. If not completed within 7 days the City will repair/replace and bill the property owner at the current City rate.
  7. The City staff has found a floor scrubber for the Community Center as it is hard to keep help that is able to mop the whole floor. The purchase of the floor scrubber will be on the agenda for the next meeting.

 

 

Being no further business Mayor Trullinger adjourned the meeting at 6:53 P.M.

 

 

 

(Seal) Kristi Pritzkau, Finance Officer     

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