A regular meeting of the New Underwood City Council was held at 6:00 p.m. in the Community Center on March 4, 2015. Present were: Mayor Jack Trullinger, Council member’s: Larry Graham, Laurie Holloway, and Kathy Trullinger Absent: Rikka Buchtel. Also present: Finance Officer Meri Jo Anderson, Deputy McPherson, Sgt. Harkins, Sheriff Thom, and Dianne Trullinger. The meeting was called to order by Mayor Trullinger.
Motion by K. Trullinger second by Graham to approve the agenda. Aye: all. Motion carried.
Moved by Holloway second by K. Trullinger to approve the February 18, 2015minutes. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list and vouchers were presented. Motion by Graham second by Holloway to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
February bills payable March, 2015
Salaries – Mayor & Council – 1423.77 Cleaners – 208.25; Ace Hardware (shop) – (-15.46); Merchant Bank (visa charges) – 37.42; IRS (SS & FWT) – 404.37; Larry Graham (mileage) – 178.25; Rikka Buchtel (mileage) – 195.50; Elan (shop, phone, virus scan) – 404.83; CORE (donation) – 200.00; WREA (Service) – 1642.78; Golden West (Service) – 291.85; RC Landfill (dump fees) – 1464.38; Penn. Co. Highway (fuel)- 131.49; Penn. Co. Highway (fuel tanks) – 1500.00; SD State Treasurer (Sales Tax) – 307.60; NU Post (publishing) – 164.72; McGas (fuel) – 186.96; BJs (office) – 42.50; ATT (phone) – 119.00; Kieffer Sanitation (dump roll off) – 160.00; McGas (propane CH) – 232.88; Johnson Machine (jack) – 223.99; Penn. Co. Sheriff (1st qtr) – 11302.00; Ramkota (room leg day) – 471.96; Sanitation Products (GT parts) – 367.83. TOTAL: $21646.87
Finance Office – 3149.02; Public Works – 2446.13; IRS (SS & FWT) – 1672.29; SD Retirement (Jan.) – 596.40; Wellmark (health ins) – 819.16; MJ Anderson (reimburse toner) – 81.34; WREA (Service) – 850.34; WRT (radium removal charge) – 1912.50; Hawkins (chemicals) – 1259.85; Merchant Bank (Backhoe annual payment) – 12138.39; Omni Site (alarm) – 25.00; Energy Labs (tests) – 230.00. TOTAL: $25180.42
First Rate Excavate Inc (breaking concrete @ dump for lagoon) – 14950.00; WREA (service) – 78.57; Omni-Site, Inc. (alarm) – 25.00; MARC (lft sta cleaner) – 203.56. TOTAL: $15257.13
Deputy McPherson presented his written monthly report. Sheriff Thom thanked the Council for the good partnership we have and explained his plans for protection during the Sturgis rally.
AIRFORCE BASE IMPACT
The Mayor, Councilor Graham, and the Finance Officer met with representatives from the federal government on action plans for encroachment with Ellsworth Airforce Base, and the best ways to keep the lines of communications open.
PENNINGTON COUNTY FUEL TANKS
The fuel tanks are purchased and a letter from the department of revenue is on file at city hall stating we have an exemption for local governments to use red dye fuel in vehicles for the maintenance of streets.
Gossard Dirtwork has filled in the old dump site and dug a new one.
The pump at well #2 went out and a line is broke at well #1. Racicky Ditching will try to repair the pipe at well #1 tomorrow. A pump has been ordered for well #2 and hopefully can be installed by Taylor Drilling in the next day and a half. (Councilor Graham agreed to drive to Sioux Falls to get the pump if there is a delay in shipping here.) There is only enough water in storage currently to last a couple of days if everyone conserves.
The Mayor declared an emergency and water to the rural users will be shut off tonight. The rural users will be called prior to shut off. The City Council agreed with this decision.
Notices will be hung on water restrictions for the city customers. Councilor Holloway will post a notice on the New Underwood classifieds.
GROUND STORAGE BLDG.
The ground storage building is not finished yet. Paul’s Electric will be down to install the electrical. Lance Graham quoted approximately $1,000.00 to purchase and install the new sky lights. Motion by K. Trullinger second by Holloway to accept this quote. Aye: all. Motion carried.
CLEANING SEWER LINES
Hydro Klean quote to clean and camera the city sewer lines came in at $36,600.00. The Council decided to drop this for now.
PEAK FLOW METERS ON WELL #2
A quote from Paul’s Electric in the amount of $979.72 to do the electrical work for a meter to run the well pump during off peak hours was presented. Moved by Graham second by Holloway to accept this quote and get this work done. Aye: all. Motion carried.
2014 ANNUAL REPORT
The Finance Officer presented the 2014 annual report to the Council and audience. Motion by Holloway second by K. Trullinger to approve the 2014 annual report, publish in the legal newspaper and forward it to the state Dept. of Legislative Audit. Roll call vote. Aye: Graham, Holloway, and K. Trullinger. Nay: none. Motion carried.
RAISING METER DEPOSITS AND PENALTY CHARGES
The Council discussed the need to raise the rates on meter deposits (set in 1983) and water penalty late fees (set in the 60’s). The first reading of an ordinance will be prepared for the next meeting raising the deposit to $150.00 and the penalty to $20.00 a month.
FOOD PANTRY DONATIONS
The Pennington/Jackson Counties Farm Bureau donated several cases of food to the food pantry. The Council expressed their appreciation to this group.
SP#15-03; Sharon Karp; April 25, 2015
Motion by Holloway second by Trullinger to approve this permit. Aye: all. Motion carried.
BP#15-03; Shirley Bale; 508 E. Pine; deck
Moved by K. Trullinger second by L. Holloway to approve this permit as long as it meets set- backs or doesn’t extend further than existing steps. Aye: all. Motion carried.
Extension on BP#14-06; Rikka Buchtel; 213 S. Janklow; retaining wall.
Motion by Holloway second by Graham to approve this extension. Aye: all. Motion carried.
OTHER ITEMS DISCUSSED:
Purchasing a new broom for the Bobcat will be placed on the agenda next meeting.
Local Board of Equalization is the third Monday in March (March 16, 2015).
Permits for the new fiberoptics will be obtained by Golden West.
The Finance Officer will leave for Washington DC tomorrow as a delegate from SD to attend the National League of Cities.
Being no further business Mayor Trullinger adjourned the meeting at 7:10 p.m.
(Seal) Meri Jo Anderson, Finance Officer