Minutes August 5, 2015
A public hearing & regular meeting of the New Underwood City Council was held at 5:30 p.m. in the Community Center on August 5, 2015. Present were: Mayor Jack Trullinger, Council member’s: Rikka Buchtel, Larry Graham, Laurie Holloway, and Kathy Trullinger. Also present: Finance Officer Meri Jo Anderson, PW Supervisor Tim Hall, Deputy McPherson, Marvin Rask, Wes Flint, Dan, Jeanne, and Luken Lockhart, and Dianne Trullinger.
PUBLIC HEARING ON 2016 BUDGET
The Council went over the proposed 2016 budget. Councilor Graham suggested some changes so that the rest of the money for “C” Ave repairs is in the budget in 2016. These changes will be made. The budget hearing adjourned at 6:15 p.m, with Mayor Trullinger calling the meeting to order immediately following.
AGENDA
Motion by Buchtel second by K. Trullinger to approve the agenda. Aye: all. Motion carried.
MINUTES
Moved by K. Trullinger second by Graham to approve the July 15 & 22, 2015 as published. Aye: all. Motion carried.
FINANCIAL REPORT & BILL LIST
The financial reports, bill-list and vouchers were presented. Motion by Holloway second by Buchtel to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.
July bills payable August 5, 2015
GENERAL FUND
Salaries – Finance – 3149.02; Public Works – 4423.44; Swim Pool – 4401.35; Mayor – 361.75; Cleaners – 309.22; Merchant Bank (visa charges) – 30.82; SDML (Budget Training) – 50.00; Jerome D. Johnson (patching) – 110.00; Mileage (Graham & Holloway/Pierre) – 368.57; Meri Jo Anderson (reimburse shelves food pantry) – 18.99; Sams Club (fuel) – 38.89; (SP Concessions) – 690.04; IRS (SS & FWT) – 3675.64; Retirement (July) – 901.44; Wellmark (health ins) – 1228.74; WREA (Service) – 1613.22; Golden West (Service) – 292.13; RC Landfill (dump fees) – 1981.22; SD State Treasurer (Sales Tax) – 320.76; NU Post (publishing) – 139.71; BJ’s (fuel) – 1011.43; ATT (phone) – 120.00; Keiffer (roll off) – 320.00; Water Tree (SP supplies) – 459.55; Best Western Ramkota Watertown (room for school) – 273.72; Best Western Ramkota Pierre (room for elected officials) – 693.94; Penn. Co. Sheriff (contract services) – 11302.00; Coca Cola (SP) – 193.00; Johnson Machine (switches) – 69.97; MidContinent (SP testing) – 68.00; 1st interstate Mastercard (SP & office supplies) – 676.67; Affordable Tree Service (remove trees and stumps in park) – 1440.00. TOTAL: $40733.23
METER FUND
Brandi Merchen (refund dep) – 50.00. TOTAL: $50.00
WATER FUND
Mileage (Hall/Watertown) – 388.70; First Natl. Bank (SRF loan) – 1693.16; Mid Continent Testing (2nd qtr tests) – 54.00; BJ’s (fuel) –; Hawkins (chemicals) – 458.60; WREA (Service) – 1135.93; WRT (radium removal chg) – 2065.50; Omni Site (alarm) – 25.00. TOTAL: $5820.89
SEWER FUND
WREA (service) – 169.19; Mid Continent Testing (lagoon) – 219.00; Omni-Site, Inc. (alarm) – 25.00. TOTAL: $413.19
PUBLIC WORK SUPERVISOR
- The rip rapping of the lagoon is near completion.
- The distributor is repaired and PW will pick it up tomorrow.
STREET DANCES
The Mayor had one complaint on the noise from the 4-H street dance. He recommended when the city council grants the requests for street dances that they have an end time for the music, so the rest of the citizens will know when the music will end.
2016 BUDGET
The Finance Officer presented the preliminary budget figures and will try to implement some of the ideas presented at the budget workshop she and Councilor Graham attended today. Ideas to include in budget: base coarse for alley’s, lagoon, park concrete, water and sewer line replacement. The finance officer will e-mail the priority list to the Council.
ORDINANCE #15-10 RESERVE POLICY
This ordinance sets the minimum amount of monies that should be maintained to provide for adequate cash flow and enterprise funds operating expenses. After effective discussion it was moved by Graham second by Holloway to set the balance at 25% with a goal of working up to 50% of the succeeding year budget and accept the first reading. Aye: all. Motion carried.
BUILDING PERMITS
BP#15-12; Kent Joy; 110 . “D” Ave; Deck
Motion by Graham second by Buchtel to approve this permit. Aye: all. Motion carried.
BP#15-13; Dan Lockhart & Jeanie Lockhart; 212 S. Bailey Ave; move on permit.
This permit met all requirements for a mobile home on a single lot, so it was moved by Buchtel second by Holloway to approve this permit. Aye: all. Motion carried. A move off permit for the old mobile home will be obtained.
COMPLAINT ON VACANT PROPERTY
Mr. Flint would like the Council to declare a vacant property on Main Street condemned and have it removed. The Mayor stated he will look in to the proper procedure and put it on the agenda for the next meeting.
FIRE ACCESS
Mr. Rask questioned the fire access for the alley that was closed between the swimming pool and the Community Center. The Mayor and Council explained that they had gotten permission from the fire chief to close this alley.
OTHER ITEMS DISCUSSED:
The Mayor reported he had sent an abatement to a citizen who had people staying in an RV in their yard longer than the ordinance allows.
Park trees are done.
Being no further business Mayor Trullinger adjourned the meeting at 6:30 p.m.
(Seal) Meri Jo Anderson, Finance Officer