New Underwood, South Dakota

......a good place to be!

Minutes December 5, 2012

                                                                       

MINUTES OF THE

NEW UNDERWOOD CITY COUNCIL

 

A regular meeting of the New Underwood City Council was held at 7:30 p.m. in the Community Center on December 7, 2012.  Present were: Mayor Jack Trullinger, Council member’s: Rikka Buchtel, Laurie Holloway, and Joe Whitney. Absent: Sheila White. Also present: Finance Officer Meri Jo Anderson, Capt. Brubakken, Deputy McPherson, Dianne Trullinger, and Ron Racicky.  The meeting was called to order by Mayor Trullinger.

 

AGENDA

Motion by Buchtel second by Whitney to approve the amended agenda.  Aye: all. Motion carried.

 

MINUTES 

Moved by Buchtel second by Holloway to approve the November 21, 2012 minutes as presented.  Aye: all.  Motion carried. 

 

FINANCIAL REPORT & BILL LIST                                                                                   

The financial reports, bill-list and vouchers were presented.  Motion by Whitney second by Buchtel to approve the financial reports and the following warrants as presented.  Aye:  all.  Motion carried.  

November bills payable December 5, 2012

GENERAL FUND                                                                                                                

Salaries – Mayor & Council – 1551.11, Finance: 4309.34, Public Works: 5843.63, SP: 101.07; Merchant Bank (visa charges) – 54.52; Wellmark (ins) – 1303.71; IRS (SS & FWT) – 3063.32; SD Retirement – 1396.27;  Bev Taylor (CC clean & supplies) – 110.00; Cardmember Services (conf. rooms, copier, dog trap & stamps) – 989.84; WREA (Service) – 1509.06;  Golden West  (Service) – 268.02; RC Landfill (dump fees) – 2177.56; Penn. Co. Highway (fuel)- 396.33; SD State Treasurer  (Sales Tax) – 209.63; McGas (fuel) – 235.02; Steve’s (fuel) – 394.27; NU Post (publishing) – 221.25; ATT (service) – 113.77; Jenner (parts) – 67.16; Interstate Battery (PU) – 127.95; The Hall (food for Mayors luncheon) – 150.00;  Johnson Machine (shop) – 29.88; Display Sales (Bulbs) – 40.50;  SDML dues (2013) – 605.86; SDML Code Enforcement dues, SD FO Assn dues, SD HR dues – 135.00; Natl. Assn. of State Agencies (dues) – 39.00. TOTAL: $25443.07

METER FUND

Esther Matz (refund) – 50.00

WATER FUND                                                                                                                     

Taylor Drilling (pump, motor, & pipe) – 36401.79; Temperature Technology (electric for controller) – 4905.00; WREA (Service) – 751.38; WRT (radium removal charge) – 1912.50; Omni Site (alarm) – 46.00;  Johnson Machine (tools) – 109.98; SD Assn of Rural Water (dues) – 380.00; Dakota Supply Group – 249.90; Hawkins (chemicals) – 681.50.  TOTAL: $45438.05

SEWER FUND

WREA (service) – 59.97; Omni-Site, Inc. (alarm) – 67.00.  TOTAL: $105.97

 

 

 

SELF INSURANCE FUND

Motion by Buchtel second by Whitney that the health insurance self-insure fund should be capped at $30,000.00.  Aye: all.  Motion carried.

 

PUBLIC WORKS

Mayor Trullinger presented Mr. Bale’s public works report. He reported that a chlorinator pump had to be purchased.  Someone keeps destroying the dog tap that is placed in the alley between C & D.  This Friday the Rapid City landfill will accept tires for free.

 

LAW ENFORCEMENT

Deputy McPherson presented his written monthly report. Captain Cory Brubakken reported that he will be moving to criminal investigation and will no longer be the captain here.  Jay Evenson will be taking his place.

 

SUPPLEMENTAL BUDGET

Ordinance Number 12-13 received its second reading.

ORDINANCE NUMBER 12-13

SUPPLEMENTAL BUDGET ORDINANCE

 

BE IT ORDAINED by the New Underwood City Council that the following amounts be appropriated to the 2012 budget to meet the obligations of the municipality: 601/433.1 (utilities) - $2500.00.

Means of finance: undesignated funds.

                                                                                    Jack W. Trullinger, Mayor

(seal)

 

Meri Jo Anderson, Finance Officer

 

First reading:  November 21, 2012

Second reading:  December 5, 2012

Publish Date:  December 11, 2012

Effective Date:  December 31, 2012

Motion by Whitney second by Buchtel to accept the second reading of Ordinance Number 12-13.  Roll call vote.  Aye: Buchtel, Holloway, and Whitney.  Nay: none.  Motion carried.

 

SOLAR LIGHT

The prices the Mayor has found for a 24/7 flashing light that is solar are: $1600.00, $1400.00 or $500.00 for one built by Tony’s. The Council agreed to go with the $500.00 light.

 

DUMP FENCE

The price for material for the dump fence to extend north along the east side of Janklow is approximately $250.00.  The Mayor will contact Mr. Swanson to see if he still is interested in this project.

 

 

 

 

 

FOOD PANTRY

Ron Racicky spoke to the Council about locating the food pantry at City Hall, since the Churches no longer have room for it. After discussion, it was moved by Buchtel second by Holloway to allow the food pantry on a trial basis.  Aye: all.  Motion carried. He also requested the use of the Community Center for sorting of the food this Saturday after it is collected. The Council granted this request. The Mayor said the city staff will get the food from the community center to the city hall on Monday.

 

GRANT FOR ICS SAW

Resolution number 12-12 was introduced.

RESOLUTION NUMBER 12-12

 

CITY of NEW UNDERWOOD

AUTHORIZING RESOLUTION

SDML Worker’s Compensation Fund

ICS Saw Grand Application

 

WHEREAS, the SDML Workers Compensation Fund has funds available to grant public entities for the purchase of one ICS Saw Package;

 

NOW THEREFORE BE IT RESOLVED that Jack W. Trullinger or Meri Jo Anderson is hereby authorized to execute and file an application on behalf of the City of New Underwood with the SDML Workers Comp Fund for these grant monies; 

 

That Jack W. Trullinger, Mayor or Meri Jo Anderson, Finance Officer, is hereby authorized and directed to furnish such information as the above mentioned agency may reasonably request in connection with the application which is hereby authorized to be filed.

 

That the City of New Underwood shall provide a minimum of 50% of the total cost of the project; and will assume all responsibility in the operation and maintenance of the ICS Saw, for the reasonable life expectancy of the facility.

 

Dated this 5th day of December, 2012.

                                                                                                                                                           

                                                                        Jack W. Trullinger, Mayor

(SEAL)

                                                           

Meri Jo Anderson, Finance Officer

 

Motion by Buchtel second by Whitney to approve resolution number 12-12.  Roll call vote.  Aye: Buchtel, Holloway, Whitney.  Nay: none.  Motion carried.

 

SPIKING PERMIT

SP#12-16; Robyn Edoff; December 29, 2012

Moved by Whitney second by Buchtel to approve SP#12-16.  Aye: all.  Motion carried.

 

 

 

 

 

BUILDING PERMITS

BP#12-24; Travis Peters; 520 S. “A” Ave; move off permit

Moved by Holloway second by Whiteny to approve this permit.  Aye: all.  Motion carried.

The request to cut down the tree, could not be acted on, since the city does not officially own this land yet.

 

MAYORS STAMP

Resolution Number 12-13 was introduced.

RESOLUTION NUMBER 12-13

 

CITY of NEW UNDERWOOD

AUTHORIZING RESOLUTION

For use of signature stamp

 

WHEREAS, the Mayor has had surgery and cannot use his right hand;

 

NOW THEREFORE BE IT RESOLVED that the signature stamp for Mayor Jack W. Trullinger may be used to sign checks, warrants, and any and all documents necessary to continue the duties of the Mayor, for which he was elected. 

 

Dated this 5th day of December, 2012.

                                                                                                                                                           

                                                                        Jack W. Trullinger, Mayor

(SEAL)

                                                           

Meri Jo Anderson, Finance Officer

 

Motion by Holloway second by Buchtel to approve resolution number 12-13.  Roll call  vote.  Aye: Buchtel, Holloway, Whitney.  Nay: none.  Motion carried.

 

Other items discussed:

1. The Council was presented the DENR achievement report.

2. The letter on recycling has been sent to Midwest Assistance Programs.

 

Being no further business Mayor Trullinger adjourned the meeting at 8:05 p.m.

 

(Seal)  Meri Jo Anderson, Finance Officer