New Underwood, South Dakota

MINUTES OF THE

NEW UNDERWOOD CITY COUNCIL

A regular meeting of the New Underwood City Council was held on June 2, 2004 at 6:00 p.m. Present were: Mayor Benita White, Councilmembers: Jackie Dahlquist, Michael Green, Tyler Richter, and LeeAnn Schumacher. Also present: The Fin. Officer Meri Jo Anderson, Dir. of Pub. Works Greg Hall, Asst. Finance Officer Teresa Gossard, Officer Adrian, Mary Stetson, and Al Ackerman.

MALT BEVERAGE HEARING

A hearing for a retail (on-off sale) Malt Beverage licenses for Steve’s General Store and Wilson Rodeo’s was held at 6:00 p.m. No one presented themselves to voice any objections to these licenses. The Mayor adjourned the hearing at 6:05 p.m. and called the regular meeting to order.

AGENDA

Motion by Dahlquist second by Richter to approve the amended agenda. Aye: all. Motion carried.

MINUTES

Motion by Richter second by Schumacher to approve the May 19 and May 27, 2004 minutes. Aye: all. Motion carried.

FINANCIAL REPORT & BILLIST

The Finance Officer presented the financial reports, bill-list and vouchers. Motion by Schumacher second by Richter to approve the financial reports and the following warrants as presented. Aye: all. Motion carried.

May bills payable June 2, 2004

GENERAL FUND

Salaries – 4507.26; Govt. Fin. Officers Assn. (reg. Fee) – 100.00; YMCA Lifeguard classes – 200.00; McGas Propane – 3073.05; First Western Bank (SS & FWT) – 1097.60; SD Retirement (May) – 529.14; State Treasurer (Sales Tax) – 152.80; WREA (service) – 873.29; Golden West (service) – 269.38; Rapid City Landfill (dump fees) – 1452.15; Rapid City Journal (publishing) – 246.82; DakotaCare (ins) – 364.45; Steve's (fuel) – 263.85; Elan (supplies) – 1116.01; Case Credit (payment) - 958.66; Penn. Co. Hwy. (fuel) – 135.25; Adapco (aquabac) – 56.40; VanDiest Supply (mosquito) – 586.53; B & G Chemical (mosquito traps – 306.00; Clark Printing (envelopes) – 238.50; Jenner Equipment (backhoe) – 198.99; LaVonne Moffit (plants) – 9.99; Exp. Works (donation) – 350.00SD Fed. Prop (supplies) – 96.00. TOTAL: $17182.12.

WATER FUND

Salaries – 1655.34; First Western Bank (SS & FWT) – 537.10; SD Retirement (May) – 423.01; WREA (service) – 674.87; Golden West (Water Alarm) – 23.50; Ron’s Propane (WH) – 52.20; DakotaCare (ins) – 984.65; McGas (WH) – 600.00; Hawkins (Chemical) – 914.90; Dakota Pump (omnisite) – 56.00. TOTAL – $5921.57.

SEWER FUND

Salaries – 597.45; First Western Bank (SS & FWT) – 165.79; SD Retirement (May) – 96.87; WREA (service) – 53.84; Steve’s (fuel) – 32.50; NU Grain (weed killer) – 103.00; Cellular One (service) – 58.99; One Call (locate) – 7.92. TOTAL – $1116.36.

LAW ENFORCEMENT

Officer Adrian gave his written monthly report.

WEST WATER MAIN

Councilman Dahlquist wanted to expand on her reasons for voting nay on the west water main. She considers City growth possible when land is contiguous to City boundaries, able to be annexed and included in the tax base. City residents purchase water plus pay property taxes to support the City budget. Repairing the existing water mains is also at the top of the priority list. And the estimated cost of the entire project with man, machine, and materials is $11,000.00.

RURAL WATER FEASIBILITY STUDY

The meeting with the City Engineer, Mayor, Councilmen Green & Schumacher and City staff held on May 25^th was reported on. Reviewed contract, grant terms, objectives, known landowner interest, future development, public participation, phasing, water quality, rates, and assessment methods. Another meeting will be held within the next two weeks.

AMBULANCE

The memorandum of understanding between the City and the Ambulance Board is being looked over by the City Attorney.

The Ambulance Dept. will do a presentation during the West Nile Meeting.

TIRES AT THE DUMP

We currently have not received a mutual aid agreement from the Pennington County to be a collection point for tires. Until an agreement is received no tires from the County will be allowed at our dump.

The tires we have presently will be sprayed for mosquitoes by the public works staff.

WEST NILE

An informational meeting on the background and prevention of West Nile will be held June 10, 2004 at 6:30 at the Community Center. The public is invited and encouraged to attend. Advertising will be placed in the Profit and Post and handouts will try to be obtained.

Mr. Hall reported he has been trapping mosquitoes and will spray accordingly.

CABLE TV FRANCHISE

Ordinance Number 04-03 received its second reading.

AN ORDINANCE OF THE CITY OF NEW UNDERWOOD, SOUTH DAKOTA TO DEFINE AND REGULATE THE CABLE TELEVISION FRANCHISE AGREEMENT THEREFORE,

BE IT ORDAINED BY THE CITY OF NEW UNDERWOOD, SOUTH DAKOTA THAT ORDINANCE NUMBER 04-03 READ AS FOLLOWS:

(Seal)

Benita R. White, Mayor

Meri Jo Anderson, Finance Officer

First Reading: May 19, 2004

Second Reading: June 2, 2004

Publish date: June 9, 2004

Effective Date: June 29, 2004

Motion by Schumacher second by Richter to approve the second reading of Ordinance Number 04-03. Roll call vote. Aye: Dahlquist, Green, Richter, and Schumacher. Nay: none. Motion carried.

A copy of the ordinance is available for public inspection at City Hall.

MALT BEVERAGE LICENSES

Steve’s General Store; 510 E. Box Elder; Lots 1 & 2 AR Vieths Subdivision SE ¼ SE 1/4 T2NR11E BHM; retail on-off sale Malt Beverage.

Wilson Rodeo’s; Arena Tract; North Underwood Addn. T2NR11E BHM; Retail (on-off sale) Malt Beverage License.

Motion by Schumacher second by Green to approve Steve’s General Store malt beverage license for the 2003-2004 licensing period. Aye: all. Motion carried.

Motion by Schumacher second by Green to approve the malt beverage license for Wilson Rodeo’s for the 2003-2004 licensing period pending payment and completion of paperwork. Aye: all. Motion carried.

PLAT RESOLUTION NUMBER 04-03

Resolution Number 04-03 was introduced.

WHEREAS a plat of Lot 1 and Lot 2 of Lot B of Oliff Subdivision 1, located in the NW 1/4 NE 1/4 of Section 31, Township 2 North, Range 11 East of the Black Hills Meridian, New Underwood, Pennington County, South Dakota, was submitted for the purpose of examination and approval by the governing body, and

WHEREAS it appears that said plat conforms with the system of streets and alleys of the existing plat of said City and additions thereto, and that all municipal taxes and special assessments have been fully paid and that the plat of said lots had been executed according to law, and

NOW THEREFORE BE IT RESOLVED that the plat of Lot 1 and Lot 2 of Lot B of Oliff Subdivision 1, located in the NW 1/4 NE 1/4 of Section 31, Township 2 North, Range 11 East of the Black Hills Meridian, New Underwood, Pennington County, South Dakota, be and the same is hereby approved and the Finance Officer of New Underwood is hereby authorized to endorse on such plat a copy of the resolution and certify as to its correctness.

Dated this 2nd day of June, 2004

(seal)

Meri Jo Anderson, Finance Officer Benita R White, Mayor

The Mylar of the plat was not presented by copies were and the Mylar will be prepared upon approval of the Council.

Motion by Schumacher second by Richter to approve resolution number 04-03. Roll call vote. Aye: Dahlquist, Green, Richter, and Schumacher. Nay: none. Motion carried.

EXECUTIVE SESSION

Moved by Schumacher second by Richter to go into executive session to discuss legal matters at 7:07 p.m. Aye: all. Motion carried. Motion by Dahlquist second by Green to adjourn the executive session at 7:25 p.m. and return to regular session.

OTHER ITEMS DISCUSSED THROUGHOUT MEETING

1. Elected Officials Workshop on July 16.
2. Penn. Co. Fire Open House on June 6.
3. Working on street equipment.
4. Informational packets for citizens.
5. Mr. Trullinger is on vacation.
6. Mr. Hall reported they had decided not to hire the temporary man this summer, since Jack is getting better and he has the younger summer help to use.
7. Extending the City office into the meeting room, look at the 2005 budget. Legion meeting place a consideration.
8. Correspondence from DM&E approving Travis Madsen using their water line.
9. The next meeting will be held on Monday June 14 instead of Wednesday.
10. Letter will be sent to the Roping Club requesting a key to the Rodeo grounds.
11. Mr. Hall will look at the wood underlayment on the Community Center and report back to the Council.

Being no further business the Mayor adjourned the meeting at 7:27 p.m.

(Seal) Meri Jo Anderson, Finance Officer